Purchasing Department
Organizational Connection
Connected to the General Department of Administrative and Financial Affairs.
Main Objective
Provides the exigencies of the Shura Council.
Duties
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Acts as executive power respecting purchasing items, equipment and apparatus for the Shura Council pursuant to rules, regulations and instructions of the Shura Council.
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Performs executive tasks regarding services and purchases competition pursuant to rules, regulations and instructions of the Shura Council.
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Advertises invitations for competition and arranges meetings for the committee that specialized in these affairs.
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Makes a detailed analysis of the competition to ensure equal rights and fair competition for all competitors.
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Participates with the concerned committee in the editing of contracts before having them signed by the authorized officials, then informs the related departments.
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Smoothes the procedure of implementing contracts after officially signing them.
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Prepares orders for contractors to import and supply the Council and sometimes makes purchases directly and informs the related departments.
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Keeps necessary files and data on suppliers and contractors as a reference to facilitate the work or activity of the concerned officials.
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Should keep full knowledge of the prices and the stock market's movement, and keeps track of the market, precise information, and preserves files of each to help make a precise judgment respecting precises given by the dealers.
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Puts to files and preserves records concerning procedures of legal purchases, such as contracrs’ record and warranty letter and so on.
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Follows-up the validity of warranty letters and others concerning purchasing and supplying.
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Fully participates in laying out an affective and swift policy on disposable surplus's termination and returning items in the stockrooms.
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Prepares a periodical report on the department's achievement and submits it to the officials.